Privacy Policy

Updated February 21, 2020
1. Scope

We invite you to read this Privacy Policy, which explains the types of information collected and created in connection with the relevant Conference, how and why we use such information, who we share it with and your legal rights.

Unless indicated otherwise, this Privacy Policy relates to our use of any personal information we collect or use in relation to the following services (collectively, the “Services”):
– the Conference
– the Conference websites and his related subdomains including those pertaining to registration for attendance at the Conference;

2. Information we collect

When we provide the Services, we collect and receive information in several different ways. In many cases, you choose what information to provide, although some information is required for us to provide you the Services.

2.1 Directly from you, or approved third parties.

We collect a variety of information from you when you provide it to us directly, when we request it from you, or when you give us permission to get it from a third party source.

  • Attendee registration information. When you register to attend a Conference, you must provide us with basic information such as name, address, email address, telephone number, date of birth. We also give you the option to provide additional information.
  • Payment and credit card information. When purchasing tickets to attend a Conference, you must provide us with your name, address, telephone number, email address, credit card, debit card or bank information. This information will only be shared with third parties such as our ticketing partner, Piraeus Bank, who perform tasks required to complete the purchase transaction.

2.2 From your browser or device.

We automatically collect certain information from your browser or device when you use certain Services or read a message from us. For example, we collect data regarding the device you are using, such as its unique identifier and operating system; logs will be recorded by our servers based on the information sent from your browser; and information may be recorded by cookies and similar technologies when you use the Services.

2.3 From public sources.

We also collect publicly available information from your social media accounts, such as the number of followers you have on your Twitter account.

3. How we use your information

We use your information in order to provide, operate, improve, understand, customize, support, and market our Services, including:

3.1 Providing and improving the requested Services.

We use your personal information as necessary to run the Conference, such as to register attendees, issue tickets, facilitate information sharing with partners with whom you have consented for us to share information, and provide you with relevant connections and content during the Conference based on this information.

3.2 Communicating with you.

We use your personal information to contact you regarding your registration to attend, volunteer or speak at a Conference, to notify you of any changes to our policies and practices, for commercial, sales or investment purposes, and to respond to any requests or inquiries you may submit to us. If you subscribe to marketing, such as newsletters, we will use your information as described below. We may collect information from these communications to improve our Services and for the training and development of our staff.

4. Legal bases for processing your information

We rely on a number of bases to lawfully process your personal information for the purposes described in this Privacy Policy. We process your personal information:

  • when necessary to provide you with the Services;
  • where you have consented to the processing, which you may revoke at any time;
  • when necessary for us to comply with a legal obligation, a court order, or to exercise and defend legal claims;
  • when necessary to protect your vital interests, or those of others, such as in the case of an emergency;
  • where you have made the information manifestly public;
  • where necessary in the public interest; and
  • where necessary for the purposes of our, your, or a third party’s legitimate interests, such as those of partners or other attendees.
5. Our legitimate interests

As indicated above, in certain cases we use your information where necessary to pursue our, your and others’ legitimate interests, including where necessary to:

  • Keep the Services safe and secure. We use your information as it is necessary to pursue our legitimate interests, or those of our attendees or our partners in ensuring the Conference is a safe and secure event. We also act in the legitimate interests of these parties with respect to our Conference website and other Services, such as by implementing and enhancing security measures and protections and protecting against fraud, spam and abuse.
  • Provide, develop and improve the Services. We process your information as necessary to pursue our legitimate interests in improving the Conference and our other Services, such as our Conference website. For example, we use your information in order to conduct access control and enforce security at the Conferences. We also use your information to conduct data analysis and analytics across our Services. In certain cases, and where you have not objected, we may record sales and other calls to you for our business interests in the training and development of our staff.
6. Sharing with third parties

We share information with attendees, service providers, affiliates, partners, and other third parties where it is necessary to provide the Services, and for other purposes described in the Privacy Policy.

6.1 Third party service providers. We may share your personal information to help us operate, provide, improve, understand, customize, support our Services. These third parties provide us with services including for customer support, data storage and website hosting, ticketing and payments processing, legal advice and compliance, and data analysis. These third parties are contractually required to use it only to provide their service to us, and prohibited from using it for their own purposes.

6.2 Legal and safety reasons. We may retain, preserve, or share your personal information if we have a good-faith belief that it is reasonably necessary to (a) respond, based on applicable law, to a legal request (such as, a subpoena, search warrant, court order, or other request from government or law enforcement); (b) detect, investigate, prevent, and address fraud and other illegal activity, security, or technical issues; (c) protect our rights, property, or safety; (d) enforce any agreements we have with you; or (e) prevent physical injury or other harm to any person or entity, including yourself and members of the general public.

7. Data retention

We will retain your personal information for as long as is necessary, up to a period of three years after such information is collected, to achieve the purposes set out in this Privacy Policy, such as to provide you with the Services. We may also need to retain some of your information for a longer period to comply with our legal and regulatory obligations to resolve disputes.

8. Data transfers

As a global business, we access and transfer information around the world. If you are based in the EU, this means that we access and transfer your personal information outside the EU, including in and to the United States. The privacy protections and the rights of authorities to access your personal information in some of these countries may not be the same as in your home country. We transfer your personal information in accordance with law, and take steps to ensure that your information is appropriately protected.

In particular, where we transfer information to countries that are not viewed as providing adequate protections, we generally rely on an approved mechanism known as the “standard contractual clauses” to protect the information transferred. These are template contracts published by the European Commission containing approved commitments to protect the privacy and security of the information transferred. To request a copy of the clauses, please contact us.

9. Security

The security of your personal information is important to us. We strive to use appropriate technical and organisational to protect your personal information. Despite these measures, the Internet is not a fully secure environment and we cannot guarantee that your personal information won’t be intercepted or improperly accessed.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time so please review it occasionally. If we make material changes, we will take steps to notify you. The date of the most recent revisions will appear on the top of this page.